Virtual Administrative and Executive Assistant

About this role

To qualify for this position, please include: ✅ Your updated resume ✅ A link to your video introduction Are you an organized, proactive Virtual Assistant with a background in admin, executive support, or project management? We're hiring multiple VAs to support growing service-based businesses — and you might be the perfect fit. We’re looking for detail-oriented assistants with 2+ years of experience who are confident communicators, comfortable with tech, and able to handle multiple priorities without dropping the ball.

If you’re the kind of person who brings structure to chaos, keeps projects on track, and takes pride in delivering a great client experience — we’d love to hear from you. Your Core Responsibilities Client Communication & Support Respond to emails, follow up with leads, manage calls, and build strong client relationships. CRM Management Use tools like HubSpot, Jobber, Salesforce , or similar to track interactions, update records, and manage client pipelines.

Project & Schedule Coordination Book appointments, coordinate painting/construction projects, and optimize schedules for field teams and crews. Marketing Assistance Help with content creation for emails and social media. Use Canva or Adobe Express to design simple graphics and visual assets. Digital Resourcefulness Research tools, platforms, and best practices to streamline operations and improve the customer experience.

You’ll Stand Out If You Have Experience In... The painting, construction, or contracting industries Real estate support or property management (especially if renovation-related) Service businesses like landscaping, roofing, HVAC, plumbing, or electrical work Industry familiarity is a major plus, but not required. Must-Have Skills & Qualities Excellent English — both written and verbal; professional phone presence is a must Strong Communication — confident with emails, scripts, client updates, and documentation Project Literacy — able to read job scopes, contracts, and client requests with accuracy Organizational Strength — juggle tasks, follow up consistently, and ensure no detail is missed Tech-Savvy — comfortable with Google Workspace, Slack, ClickUp, CRMs, and open to learning new systems Client-Focused — personable, friendly, and able to build trust with customers and internal teams Proactive Problem-Solver — you anticipate challenges and take initiative without being told Bonus Skills (Not Required, But Great to Have) Canva/Adobe design experience Social media content scheduling & engagement QuickBooks or invoicing tools Lead management or sales follow-up Why This Role Matters You’ll be the engine that keeps operations running smoothly and clients feeling supported.