Senior Project Support Assistant

About this role

Summary of the Role The Project Administrator will organise and co-ordinate administration duties and office procedures to ensure the team runs smoothly. The varied role will be supporting the project management and engineering team always representing the team in a professional and competent manner, developing strong working relationships with colleagues and clients. Liaising with clients and colleagues to effectively complete all requirements.

📋 Key Responsibilities 📅 Manage diaries, emails, meetings and appointments for the Management Team, proactively resolving scheduling conflicts. 📝 Prepare reports, Board/meeting packs, agendas and supporting documentation. ✍️ Take accurate meeting minutes and maintain action trackers, ensuring records and actions are distributed and updated. ✈️ Coordinate business travel and associated arrangements. 🏢 Support day-to-day office requirements, including desk bookings, facilities issues and visitor arrangements.

🤝 Provide a professional, high-quality service to colleagues, visitors and stakeholders, responding to general queries. 👋 Support new starter onboarding, including inductions, IT equipment and email/account requirements. 📊 Maintain databases, mailing lists, records, templates and team information, ensuring accurate data entry. 🎉 Coordinate conferences, project events, meetings, dinners and other stakeholder engagements.

⏱️ Support timesheet completion and maintain team/project diaries, including annual leave. 📁 Assist with document control and document management, including logging requests, renaming, issuing and distributing documentation. 👥 Work collaboratively with administrative colleagues to maintain a consistent and efficient approach across teams. 🌟 Skills & Experience ⏱️ Excellent organisation and time management , with the ability to prioritise workloads and work independently.

🔄 Strong multitasking skills , remaining calm and organised in a fast-paced environment. 💪 Proactive and hardworking , with a collaborative, flexible and positive “can-do” attitude. 🧩 Strong problem-solving skills , with the ability to navigate issues effectively. 🔍 Excellent attention to detail and a commitment to accuracy. 💬 Strong written and verbal communication skills , with confidence communicating at all levels.