SECRETARY (OFFICE AUTOMATION)

About this role

Experience requirements are described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions.. SPECIALIZED EXPERIENCE: I have, or within 120 days of the closing date of this announcement will have, one year of specialized experience at the next lower grade level (GS 04), pay band (NK-01), or equivalent (pay schedule, pay band, etc).

Specialized experience is: Knowledge of Defense Travel System vouchers and authorizations, Microsoft Outlook Calendar scheduling, office functions for support to supervisor and staff in preparing and reviewing correspondence, screen telephone calls and visitors, to maintain supervisor's calendar, and to perform other substantive or administrative work of the organization. The ability to communicate effectively, both orally and in writing.Skilled in typing: 40 words per minute typing speed.

OR EDUCATION: Have successfully completed a full 4-year course of study leading to a bachelor's degree. NOTE: You must submit a copy of your transcripts. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: Knowledge of extensive rules, procedures, or operations applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as preparing and editing documents, maintaining files/records, making and preparing travel arrangements, locating, assembling and composing information for various reports, inquiries, and nontechnical correspondence.

Knowledge of office functions and commitments of supervisor and staff to prepare and review correspondence, to screen telephone calls and visitors, to maintain supervisor's calendar, and to perform other substantive or administrative work of the organization. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports. Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.