SECRETARY (OFFICE AUTOMATION)

About this role

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions. SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower broadband NK-01, equivalent to the next to lower grade GS-04 or equivalent in the Federal Service.

Specialized experience must include preparing a wide variety of recurring and nonrecurring correspondence, reports, and other documents; reviews and finalizes correspondence / documents prepared by others in handwritten or electronic drafts; composes and signs correspondence of a nontechnical nature; reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives; screens incoming mail to identify needs of the supervisor, appropriate staff, or other organizations/offices; receives telephone calls, greets visitors, and ascertains the nature of the calls or visits; maintains calendars, coordinates meeting arrangements, and schedules meetings and/or conferences; uses multiple office automation software; editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets; performs complex office automation duties.

OR EDUCATION: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college, or university. NOTE: You must submit a copy of your transcripts. OR COMBINATION OF EXPERIENCE AND EDUCATION: A combination of education and experience as described above may be used to qualify for this position. NOTE: You must submit a copy of your transcripts.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1. Knowledge of extensive rules, procedures, operations, functions, and commitments applied to secretarial and clerical assignments to perform the procedural and administrative work of the office. 2. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports, and transcribed material.