Scheduling Manager (m, f, d)

About this role

Key Activities & Responsibilities: • Implementation and optimization of academic planning processes related to timetabling and room allocation • Ensuring data completeness and accuracy in university systems (e.g., adjunct faculty data, timetable information, etc.) • Monitoring and controlling timetable planning, including oversight of the overall course offerings, tracking teaching hours for internal and external instructors, and planning and supervision of degree programs • Development and implementation of room utilization concepts for lecture halls and other spaces for both academic and non-academic events, as well as evaluation and continuous improvement of effective room usage • Creation and development of course and event calendars • Support in the enrollment process (e.g., monitoring group size limits, providing timetable information) • Organization and support of EHL on the study programmes offered every semester • Participation in accreditation processes for existing and new programmes • Oversee student-facing service delivery via on-site service hours and digital communication • Lead case management for complex student cases in collaboration with service department counterparts • Lead evaluation, implementation, and optimization of digital tools supporting scheduling operations • Support the Director of Student Services on strategic development and continuous improvement plans • Manage the implementation of a new scheduling tool by September 2027 • Completed university degree and relevant professional experience in higher education administration.

• Initial experience in leading and managing teams. • Ideally, practical user knowledge of the CampusNet database system or a comparable scheduling and planning system. • Enjoy working with cross-campus teams and collaborating with various stakeholders and functional interfaces. • Fluent German and English language skills, both written and spoken. • A high level of initiative, organizational talent, teamwork, reliability, commitment, loyalty, and flexibility completes your profile.

What we offer: • Opportunity to work with a great team in a dynamic and international environment • 30 days of vacation /5 working days per week • After successfully passing the probationary period, we offer subsidies for employees’ well-being through our health budget with preventive and aftercare services • Various online language courses and opportunities to participate in online collaboration courses • Numerous campus events from the fields of art, culture, business and science • Opportunity to develop and implement new ideas and concept Interested? Then we look forward to hearing from you.