Property and Maintenance Administrator

About this role

Born in 1971, the roots of Mulberry are in Somerset, England. For more than fifty years, Mulberry has been a British lifestyle brand, internationally acclaimed for quality and design capturing the Mulberry Spirit. Sustainability has been part of the Mulberry ethos since the brand's inception, in recognition of our purpose-driven approach, in 2024 we proudly achieved B Corp Certification. Today, we are a global brand, but our values remain the same; we are committed to improving our impact on people and the planet.

To do this our people are honest, dynamic, and community spirited. If these are values you share, we would love you to join our team. We're looking for an organised and proactive Property & Maintenance Administrator to support the smooth running of our retail estate. Working as part of our retail team, you will play a key role in coordinating maintenance activities across our stores, ensuring repairs are completed efficiently, suppliers are effectively managed, and store teams receive a high level of support and communication.

This is a varied role that combines maintenance coordination, supplier management, financial administration and property project support. It's an excellent opportunity for someone who enjoys problem-solving, building strong relationships and keeping multiple priorities moving forward in a fast-paced retail environment. Key Responsibilities Manage the maintenance ticketing system and shared mailbox, ensuring requests are reviewed, prioritised and progressed efficiently.

Coordinate maintenance and repair works with stores, suppliers and contractors, arranging access and scheduling works as required. Obtain quotations and support the review and approval process for maintenance expenditure. Track maintenance requests through to completion, ensuring all required documentation and reporting is received. Carry out store inspections, documenting findings and monitoring follow-up actions. Coordinate planned preventative maintenance programmes, servicing and compliance inspections.

Maintain accurate records for equipment, warranties, service contracts, compliance certificates and inspection reports. Support Health & Safety activities across the property portfolio, working closely with relevant stakeholders. Raise purchase orders, process invoices and maintain accurate expenditure records and trackers. Support supplier onboarding and maintain contractor records and documentation. Produce regular reports on maintenance activity, expenditure, open requests and overdue actions.