PMO Project Coordinator

About this role

The PMO Coordinator is responsible for ensuring the successful execution of projects by maintaining robust governance, standardised reporting, and effective resource management. This role focuses on quality assurance, process maturity, and insightful analysis, ensuring the PMO Programme Manager has the accurate data needed for executive decision-making. Your responsibilities will include: 1. Governance & Quality Assurance Oversee compliance with the project management framework, ensuring all projects follow the agreed-upon methodologies.

Conduct regular "health checks" and audits on project documentation, including PIDs (Project Initiation Documents), risk registers, and closure reports. Support the Head of PMO in refining project delivery templates and processes to increase organizational efficiency. 2. Reporting & Data Analysis Consolidate project data from across the portfolio to create high-level dashboards and status reports for senior stakeholders.

Analyse performance metrics (e.g., schedule variance, budget tracking, resource utilisation) to identify trends, risks, and potential bottlenecks. Lead the preparation of materials for Internal and External meetings and workshops. 3. Management & Support Supervise and mentor the PMO Administrator, delegating routine tasks (e.g., meeting scheduling, document version control, invoice processing) to ensure workflow efficiency.

Act as the primary point of contact for Project Managers regarding day-to-day process queries and tool usage. 4. Resource & Dependency Management Maintain the portfolio-wide resource plan to track capacity and highlight resource conflicts. Facilitate cross-project dependency tracking to ensure that blockers are identified and escalated to the Head of PMO early. 5. Project Coordination Coordinating Workshops / Meetings and General Administrative Tasks Coordinate project audits and completion of checklist and follow up on open actions Co-ordination of project related hardware/software and professional services.

Creating PowerPoints to support workshops / meetings Report on slippage to programme and cross-programme deliverables, highlighted by Project Managers, weekly or ad-hoc. Chase action owners and escalate to Head of PMO as required. Actively contribute to continuous improvement utilising data where possible. Actively contribute to the PMO toolkit series, a set of training guides to support PMO processes. Manage queries received through the PMO Inbox in a timely manner.