OTC Finance Commercial Assistant, Warsaw HUB

About this role

The Commercial Assistant is based in our commercial hub in Warsaw and forms part of the Finance team. The role involves supporting and taking ownership of a range of activities across the order-to-cash cycle, with the aim of driving efficiency and reducing lock-up. You will work primarily with Finance and secretarial colleagues across our European offices, as well as with our offshore team in Delhi. The role may also involve engagement with fee earners, including Partners, where required.

What you will do: The following activities and tasks will constitute some of, but not all of your role, and you may be expected to perform tasks outside of this description and where required. Operational Activities and Tasks: New Matters Opening: Support the Matter Inception process and ensure matters are compliant with client agreements. This will include monitoring and chasing any missing client and matter billing information such as PO Numbers and Client Matter IDs; Enter and maintain fee-earner charge out rates, including where appropriate, working with the offshore team in Delhi to do so; Follow-up pending new matters openings.

Collection: Follow-up on overdue invoices sending automatic reminders and managing status in the system. Liaise with local office for escalation and update accordingly. Billing: Follow-up billing dispatch to ensure accuracy of collection activities. Assist in complex bill amendments. Amend, authorise and print bills. Fluent English ; French is at least upper-intermediate level. Strong verbal and written communication skills, with confidence engaging with internal and external stakeholders at all levels.

Excellent organisational skills, attention to detail, and a high level of accuracy. Able to follow defined processes and quickly understand new concepts. Proactive, flexible, solution-focused, and open to change. Motivated to learn and committed to delivering high-quality work. Strong Microsoft Office skills, especially Excel, and confidence using IT systems. Good understanding of order-to-cash financial processes. Bachelor’s degree in Business, Accounting, Finance, Economics, or similar preferred.

Commercial experience would be an advantage. The Warsaw Hub is designed to help clients move faster, smarter, and with confidence. Joining us means becoming part of a dynamic and interconnected global network. Every day and on each project, you will connect with your colleagues across the world. You will learn, you will grow, and you will take your career in the direction you want. We are closely integrated with the core business of Clifford Chance.