Operations Specialist

About this role

About Nebius: Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure. Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.

Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D. About The Role: The Operations Specialist is responsible for coordinating and managing end-to-end expense, payment, and documentation processes to ensure timely, accurate, and compliant processing of company purchases.

This role acts as a key operational partner across finance, procurement, legal, compliance, accounting, treasury, and logistics teams. The position requires strong attention to detail, the ability to work independently within established frameworks, and a proactive approach to improving operational workflows. ______________________________________________________________________________ Key Responsibilities Support procurement-related processes, including purchase requests, purchase orders, vendor onboarding, and coordination between requestors, procurement, finance, and suppliers.

Take responsibility for document management involving internal teams and external contractors, ensuring accurate creation, version control, and secure storage Coordinate agreements, reconciliations, reports, and other operational documents for internal and external counterparties Process reports and verify that they are complete, accurate, and correctly formatted according to internal standards Work closely with Accounts Payable teams to support transaction processing and resolve discrepancies Interact with cross-functional teams, including Legal and Accounting, to address operational issues and ensure smooth workflows Advise internal stakeholders on transaction processing requirements, documentation standards, and operational procedures Participate in special projects and cross-functional initiatives as required Key Qualifications & Experience Must-have requirements: 1-2 years of experience in procurement operations, purchasing administration, finance operations, or a related operational role, with understanding of end-to-end procurement and purchase-to-pay (P2P) processes.