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Operations Coordinator

MonksDublinPosted 2 Oct 2026

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About this role

Please note that we will never request payment or bank account information at any stage of the recruitment process. As we continue to grow our teams, we urge you to be cautious of fraudulent job postings or recruitment activities that misuse our company name and information. Please protect your personal information during any recruitment process. While Monks may contact potential candidates via LinkedIn, all applications must be submitted through our official website ( monks.com/careers ).

About the Role Monks is on the lookout for an Operations Coordinator to join one of our largest client teams and play a key role in how we allocate, optimise, and support talent across our projects. You’ll work across multiple creative and production disciplines, partnering with project teams and craft leads to understand each project's needs, identify the right talent, and make smart staffing decisions across competing priorities.

This is more than a scheduling or booking role. We’re looking for someone who can understand the bigger picture, challenge requests when needed, anticipate problems, and proactively find solutions that make the best use of our teams, time, and budgets. Responsibilities: Own resource allocation across multiple projects and disciplines, balancing availability, skills, utilisation, timelines, and business priorities. Partner with your Ops Lead, as well as Account + Production, to understand project needs and build effective staffing plans.

Assess briefs and scopes critically, challenging staffing requests when needed and recommending the right roles, allocations and timing for the work. Navigate competing priorities and resource constraints, negotiating with stakeholders and proactively proposing viable alternatives. Maintain accurate visibility of bookings, availability, and capacity to support fast and informed staffing decisions. Oversee the onboarding and offboarding experience for freelancers and new team members to ensure a smooth transition.

About You The essentials: Strong understanding of creative and production workflows, with the ability to quickly understand different disciplines and translate project needs into effective staffing solutions. Demonstrated ability to manage multiple requests, resources, and priorities simultaneously. Highly autonomous and solutions-oriented: you’re comfortable making decisions, negotiating priorities, and moving things forward without constant direction.

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Excellent organisational skills and attention to detail, with the ability to keep resource and capacity information accurate in a fast-moving environment. Excellent written and spoken English, with professional fluency to confidently navigate nuanced conversations, negotiations, and relationships with global stakeholders. Comfortable working with resource/project/finance management tools such as Monday.com and NetSuite, as well as being able to adapt to fast-moving internally developed tools.

Not a must, but a plus: Previous experience in Resource Management, Creative Operations, Production Operations, Traffic Management, Workforce Planning or a similar role within an agency or fast-paced creative/production environment. Experience with pitches, RFPs, retainers, and agency staffing models. Experience managing freelance or external talent. Familiarity with digital and AI productions Project Management experience combined with a strong interest in resource planning and operations.

Good understanding of budgets, timelines, and the cost implications of staffing decisions. At Monks, we believe in fostering an environment where a diversity of perspectives can thrive. We proactively work to design hiring processes that promote equity and inclusion while mitigating bias. We celebrate diversity and are committed to building a team that reflects the communities we serve. We welcome and encourage qualified applicants, from all backgrounds, who are excited to contribute to our mission.

#LI-RE1 #LI-Hybrid About Monks Monks is the global, digital-first, data-driven, unitary operating brand of S4Capital plc, where our culture centers on how we show up for the work and for one another. That begins with the commitment to strive for mastery—taking deep pride in our craft and creating work that sets the bar. In everyday execution, we drive momentum by choosing bold action rather than waiting for certainty.

Above all, our teams are stronger together, bringing diverse perspectives into a unified team that communicates with clarity, trust, and mutual respect. This commitment to craft and innovation translates directly into widespread industry acclaim: Monks was named a Contender in The Forrester Wave™: Global Marketing Services and a leader in the 2026 Gartner® Magic Quadrant™ for Global Digital Marketing Agencies. It ranks among Cannes Lions' Top 10 Creative Companies (2022-25) and remains the only partner featured in AdExchanger’s Programmatic Power Players list every year (2020-24).

Named Adweek’s first AI Agency of the Year (2023) and The One Show’s inaugural AI Pioneer Organization (2025), Monks was also awarded Business Intelligence Group’s 2026 Excellence in Artificial Intelligence Award in the Human-Machine Interaction Team category. Additionally, Monks.Flow earned AI-based Marketing Solution of the Year at the 2026 AI Breakthrough Awards and a 2026 Global Generative AI Award in the Agentic Marketing Innovation category.

Finally, Monks achieved a record-breaking number of FWAs and continues to hold the most of any partner. We are an equal-opportunity employer committed to building a respectful and empowering work environment for all people to freely express themselves amongst colleagues who embrace diversity in all respects. Including fresh voices and unique points of view in all aspects of our business not only creates an environment where we can all grow and thrive but also increases our potential to produce work that better represents—and resonates with—the world around us.

Source listing: greenhouse_monks

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