Office Experience Assistant, Part-Time

About this role

About Keyfactor Our mission is to securely connect the world: humans, machines, and AI. Keyfactor is the leader in trust infrastructure for AI and machines, helping the world's largest enterprises and government agencies take control of the cryptographic identities that safeguard every digital interaction. Behind the platform is a global team of people who care deeply about the work and each other. We move fast, think big, and show up for one another every day.

If you're looking for work that matters and a team that brings out your best, we hope you'll trust your future with Keyfactor! Title: Office Experience Assistant Location: Aachen, Germany (Hybrid) Experience: Associate Level Job Function: Human Resources Employment Type: Part Time (16 hours a week) Industry: Computer and Network Security About the position We are seeking an organized, proactive, and culture-driven Office Assistant to support the daily operations and employee experience across our Aachen and Zurich offices.

This role is ideal for someone who is passionate about creating a welcoming, engaging, and well-run workplace environment where employees feel connected and supported. In addition to managing office operations, this person will play a key role in planning and coordinating culture-building initiatives, employee events, and team experiences that foster collaboration and strengthen company culture. The ideal candidate is highly organized, self-directed, service-oriented, and energized by bringing people together.

This is a part time role, you will be expected to work onsite 2 days / 16 hours per week, with flexibility based on business needs and office activities. Responsibilities Manage day-to-day office operations for the Aachen and Zurich offices Manage office suppliers and procurement processes, ensuring timely ordering, replenishment, and coordination of deliveries as needed . Coordinate catering, meal arrangements, and restaurant reservations for meetings and events, ensuring timely organization and alignment with team needs.

Serve as the on-site point of contact for day-to-day office matters, providing support and resolving basic operational issues. Own the planning and execution of team buildings, company initiatives, and special events in both offices, ensuring seamless coordination and a high-quality experience for employees. Your place of work is Aachen. You may occasionally be required to travel to Zurich to support operational needs and ensure consistency across locations.