Office Assistant (Part-Time)

About this role

Help us use technology to make a big green dent in the universe! Kraken powers some of the most innovative global developments in energy. We create the technology that redefines utilities and unlocks a new energy system of the future. By optimising renewable generation, building a more intelligent grid, and empowering utilities to deliver an exceptional customer experience, our operating system is transforming the industry worldwide.

It’s an incredibly exciting time to work in energy. Join us on our mission to improve the lives of ONE BILLION humans within the decade and shape a cleaner, better future for everyone. 🏡 Where you'll fit in: This part-time role is central to keeping our London office running smoothly. You'll work closely with the Office Manager and Executive Assistants, looking after the day-to-day operational, safety and administrative needs of the office and making sure clients and collegues have a great experience from the moment they walk in.

🚀 What you’ll own: Client & Visitor Management Act as a point of contact for external guests, ensuring a high-quality experience. Manage and provide logistical support for all client and external offsite visits (including managing lunches, dinner reservations, meeting room coordination, and tours). Coordinate registering and collecting clients/visitors using our building’s visitor pass method. Assist with the management of speed gates and security risk coordination (working with out TechOps team).

Catering & Workplace Logistics Help manage and coordinate internal office catering, including large-scale team lunches and meeting requests. Provide logistical support for internal meetings, including setting up lunches and managing meeting rooms. Conduct daily walkthroughs to ensure all meeting rooms, breakout areas, and kitchen spaces are tidy, fully stocked, and client-ready. Procurement & Inventory Assist in managing the procurement and stock control for all office supplies (e.g., kitchen supplies, coffee consumables, stationery, branded merchandise).

Act as a point of contact for daily vendor and facilities liaison (e.g., cleaning, maintenance, building issues). Workspace Support Assist EAs with high-volume, ad-hoc logistical tasks such as preparing goodie bags or managing event setup, particularly on high-traffic days. Provide holiday and absence cover for key Office Manager duties. Operations & Admin Support Manage day-to-day access requests, including new starter/replacement passes, bike store access, and dog access list management.