Office Administrator

About this role

About the position: We are looking for a friendly, proactive, and well-organized Office Administrator to join our team in Vilnius. As our Office Administrator, you’ll be at the heart of our Vilnius office, helping create a welcoming, well-organized and enjoyable environment for our team and visitors. This is a great opportunity for someone eager to learn, take ownership of administrative tasks and support colleagues in an international environment.

Your key responsibilities: Welcoming visitors and ensuring they feel supported and connected with right people; Keeping our office running smoothly by coordinating meeting rooms, office supplies, mail & incoming calls, correspondence and day-to-day office needs; Working with our vendors and service providers to ensure the office remains a comfortable and well-maintained place to work; Coordinating business travel arrangements and related documentation; Bring our team together by supporting internal events, celebrations, team activities and other company initiatives.

Assisting international colleagues with migration related administration by coordinating documents, deadlines, employees and external partners; Support employee lifecycle administration: including preparing, collecting, filing, and updating required documents; Keep things organized and up to date by maintaining accurate records and ensuring administrative information is up to date; Be the go-to person for everyday office matters, proactively supporting colleagues and helping solve practical day-to-day needs.

What we expect from you: A college or university degree, or ongoing studies in a relevant field; Excellent written and verbal communication skills; Fluency in Lithuanian and English; Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook; Good organizational and time-management skills; A helpful, service-oriented, and positive attitude; Reliability, diligence, and strong attention to detail; Willingness to learn and take responsibility for assigned tasks; Previous experience in administration, customer service, HR support, or a similar field would be an advantage but is not required; Availability to work in a 0.75 FTE position; Willingness to work primarily from our office at Ukmergės str.