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Medical Records Administrator Specialist

Veterans Health AdministrationKansas City, MissouriPosted 29 Oct 2026

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About this role

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met. Education or Experience Requirement: Experience. Three years of creditable experience in the field of medical records that included the preparation, maintenance, and management of health records and health information systems demonstrating a knowledge of medical terminology, medical records procedures, medical coding, or medical, administrative, and legal requirements of health care delivery systems.

OR Education. Successful completion of a bachelor's degree or higher from an accredited college or university recognized by the U.S. Department of Education, with a major field of study in health information management, or a related degree with a minimum of 24 semester hours in health information management or health information technology. OR Experience/Education Combination. Equivalent combinations of creditable experience and education that equals 100 percent may be used to meet basic requirements.

For example, two years above high school from an accredited college or university, with 12 semester hours in health information technology/health information management, plus one year and six months of creditable experience that included the preparation, maintenance, and management of health records and health information systems meets an equivalent combination. Certification. Must meet one of the following: Coding Certification through AHIMA or AAPC.

NOTE: Mastery-level coding certification must be obtained through the American Health Information Management Association (AHIMA) or American Association of Professional Coders (AAPC). The certification must demonstrate comprehensive occupational competency. Specialty-only certifications do not meet mastery-level requirements and are not qualifying. Certification names may change, and qualifying certifications may be added or removed by the certifying organizations.

Current acceptable mastery-level coding certifications include Certified Coding Specialist (CCS), Certified Coding Specialist - Physician-based (CCS-P), Certified Professional Coder (CPC), Certified Outpatient Coder (COC), and Certified Inpatient Coder (CIC) .OR, HIM Certification through AHIMA. NOTE: Acceptable higher-level health information management certifications are limited to AHIMA credentials demonstrating comprehensive occupational competency.

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Certification titles may change, and qualifying certifications may be added or removed by AHIMA. Current acceptable HIM certifications include Registered Health Information Technician (RHIT) and Registered Health Information Administrator (RHIA).. OR, Health Data Analyst Certification through AHIMA. NOTE. This is limited to certification obtained through AHIMA. To be acceptable for qualifications, the specific certification must certify mastery in health data analysis.

Certification titles may change and certifications that meet the definition of health data analyst certification may be added/removed by the above certifying body; however, current health data analyst certification includes Certified Health Data Analyst (CHDA).You must submit a copy of your current certification with your application. Grade Determinations:GS-5: None beyond basic requirements. GS-7: Experience: In addition to the basic requirements, one year of creditable experience equivalent to the GS-5 grade level, OR Education: (Advanced Entry-Level Placement).

Applicants who meet the GS-5 grade level may be appointed at the GS-7 grade level, if they possess a bachelor's degree from an accredited college or university in a major field of study in health information management, with an exemplary academic record as demonstrated by: A 3.0 or higher-grade point average (GPA) out of a possible 4.0 GPA ("B" or better), as recorded on their official transcript or as computed based on four years of education, or as computed based on courses completed during the final two years of the curriculum; or A 3.5 GPA or higher out of a possible 4.0 GPA ("B+" or better) based on the average of the required courses completed in the major field of study, or the required courses completed in the major field of study during the final two years of the curriculum.

AND Demonstrated Knowledge, Skills, and Abilities (KSAs) i. Knowledge of current classification systems such as International Classification of Diseases, Current Procedural Terminology, and the Healthcare Common Procedure Coding System (HCPCS). ii. Ability to effectively communicate (written and verbal) with medical center staff, patients, and external entities iii. Ability to use data collection and analytical techniques for purposes of review, quality control, studies and analysis of health information iv.

Ability to utilize computer applications with varied functions to produce a wide range of reports, to abstract records, collect and analyze data and present results in various formats. v. Ability to work independently, adapt to shifting priorities, and meet deadlines. GS-9: Experience: In addition to the basic requirements, one year of creditable experience equivalent to the next lower grade level that demonstrates the knowledge, skills, abilities, and other characteristics described at that level.

OR Education: Equivalent to two full years of progressively higher level graduate education or a master's degree or equivalent graduate degree from an accredited college or university in a field directly related to health information management. AND Demonstrated KSAs. i. Knowledge of medical and legal requirements related to health information management and health records ii. Ability to provide technical advice and [guidance] on health information management practices.

iii. Skill in extracting data from various sources and analyzing health information to create reports. iv. Skill in researching, interpreting, and applying health information management guidelines. v. Knowledge of performance and process improvement techniques to develop new or improved solutions in health information management GS-11: Experience: In addition to the basic requirements, one year of creditable experience equivalent to the next lower grade level that demonstrates all of the KSAs described at that level.

OR Education: Equivalent to three full years of progressively higher-level graduate education or a Ph.D., or equivalent doctoral degree from an accredited university or college in the field of health information management. AND Demonstrated KSAs i. Skill in performance and process improvement techniques to develop and implement new or improved solutions in health information management. ii. Ability to advise management and staff, at various levels, regarding health record documentation requirements and health information management practices based on current industry standards, policies, statues, laws, and regulations.

iii. Ability to plan, justify, develop, evaluate, assess, monitor, and advise on current health information management processes and recommend changes in policies or procedures .iv. Ability to determine and evaluate compliance with legal, ethical, and regulatory guidelines and accrediting bodies, as they apply to health information management. v. Ability to acquire, manage, analyze, interpret, and transform data into accurate, consistent, and meaningful information.

References: VA Handbook 5005/130, May 28, 2020, PART II APPENDIX G33; For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.Physical Requirements: This position requires frequent visits to various areas of the hospital and occasionally construction areas. Standing, sitting, bending, stooping, kneeling, and carrying of light objects (documents, briefcases, etc.) is required.

Is occasionally required to assist in work where vision and manual dexterity may be required.

Source listing: usajobs

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