Legal File Clerk (Philippines)

About this role

Company Overview At Sneed & Mitchell, the work we do matters. For thousands of Americans, we’re their last line of defense against insurance companies and large corporations or dangerous products. From attorneys to client support staff, and creative marketing to operations teams, every member of our firm has a key role to play in the winning fight for our clients. Summary We are seeking a detail-oriented and highly organized individual to join our law office as a File Clerk.

The File Clerk will be responsible for maintaining and organizing physical and digital files, ensuring accurate and efficient retrieval of documents, and supporting the overall administrative functions of the office. The ideal candidate will have excellent organizational skills, a strong attention to detail, and the ability to work independently in a fast-paced environment. Responsibilities: File Management: Organize, label, and maintain physical files in accordance with established filing systems and procedures.

Create and update file records, ensuring accuracy and completeness of information. Sort and categorize documents for easy retrieval and efficient storage. Assist in transitioning physical files to digital format, scanning and indexing documents as necessary. Maintain confidentiality and security of all files and documents. Document Retrieval and Distribution: Retrieve files and documents promptly and accurately upon request from attorneys and staff.

Assist in assembling and preparing files for court appearances, meetings, and other events. Ensure proper distribution of documents to appropriate parties, both internally and externally. Monitor and track the movement of files and documents to ensure their safe and timely return. Data Entry and Recordkeeping: Enter relevant information into the firm's database or case management system. Update and maintain accurate records of file locations, changes, and transfers.

Perform regular audits to ensure data integrity and file accuracy. Assist in the creation and maintenance of document retention policies. Administrative Support: Assist with general administrative tasks, such as answering phone calls, taking messages, and directing inquiries to the appropriate person. Provide support to attorneys and staff by preparing and organizing legal documents, correspondence, and other materials as needed.