Legal Administration Assistant

About this role

Legal Administration Assistant - 12-month FTC We're looking for a Legal Administration Assistant to be the organisational backbone of our Legal team. This role plays a central role in keeping the Legal team running smoothly. Day-to-day, you'll manage invoices from start to finish, resolve payment queries, and act as the main point of contact between Legal, Finance, Procurement and external suppliers. You'll also take ownership of budget tracking and financial reporting, monitoring legal spend and creating clear dashboards and reports for stakeholders.

The role includes managing shared inboxes, supporting contract execution, and helping with data protection and compliance tasks such as privacy assessments and erasure requests. We're looking for someone who is highly organised, detail-focused, proactive and comfortable handling multiple priorities at once. You'll need experience in legal operations or administration, finance administration, or a similar support role, along with strong invoice management skills.

Confidence with Excel and large datasets is important, as are strong communication skills and the ability to handle confidential information with care. It would be a plus if you've previously supported an in-house legal or compliance team, or have experience with legal billing, data protection work, or systems like Dynamics or SharePoint. This is a full time position for a 12-month fixed term contract but we would also be open to candidates seeking a part time position of at least 3 days a week.

The Details Finance, Billing & Supplier Management Manage the end-to-end invoice process, resolving discrepancies and supporting Accounts Payable queries. Raise purchase orders, requisitions and supplier payments; maintain supplier records and onboarding information. Act as a key point of contact between Legal, Finance, Procurement and external vendors, handling invoices and payment queries. Budget Management & Financial Reporting Create and maintain budget, invoice, settlement and spend trackers; monitor legal spend against budgets.

Support monthly accruals, forecasting and financial reporting; produce dashboards and reports for stakeholders. Legal Team Support Monitor, triage and manage shared legal inboxes, including the Digital Services Act (DSA) mailbox, ensuring enquiries and notices are promptly allocated and actioned. Maintain team trackers, filing systems and document repositories, including archiving in accordance with internal retention policies.