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USA remote

HR Assistant (Office Automation)

U.S. Coast GuardMultiple LocationsPosted 23 Oct 2026

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About this role

Basic Requirements: This position has a positive Education Requirement in addition to at least one year of Specialized Experience or substitution of education for experience or combination (if applicable) in order to be found minimally qualified. Transcripts must be submitted with your application package. You MUST meet the following requirements: To qualify at the GS-05 grade level, your resume must demonstrate at least one (1) full year of specialized experience equivalent to at least the GS-04 grade level in the federal sector.

Specialized experience is experience that has equipped you with the ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. Examples of specialized experience include performing the following types of tasks on a regular basis. Applies standardized rules, procedures and operations to provide administrative support. Establishes and maintaining a variety of files and records; entering information into an automated system or database.

Reviewing documents for accuracy and completeness, reconciling errors, and obtaining additional information as required. NOTE: All experience statements (i.e., duties, specialized experience, or related applicable assessment) copied from this announcement and pasted into your resume will not be considered as a demonstration of your qualifications for this position. OR Education: Successfully completed four years of education above the high school level obtained in an accredited business, secretarial or technical, junior college, college or university OR have a combination of experience as described in the job opportunity announcement and education.

(NOTE: YOU MUST SUBMIT A COPY OF YOUR TRANSCRIPTS. NOTE: Education can be substituted for experience at this grade level. To qualify at the GS-06 grade level, your resume must demonstrate at least one (1) full year of specialized experience equivalent to at least the GS-05 grade level in the federal sector. Specialized experience is experience that has equipped you with the ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work.

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Examples of specialized experience include performing the following types of tasks on a regular basis. Processes the full range of personnel and pay actions, including novel or unusual actions of civilian employee personnel and pay records to produce accurate and compliant personnel actions by examining moderately complex pay issues and applying applicable laws, regulations, and agency policies. Performs non-standard staffing support duties to applicant files and recruitment actions to produce qualified referral lists and staffing documentation by reviewing applications, applying OPM qualification standards, veterans' preference, and applicable hiring authorities.

Prepares and issues vacancy announcements to recruitment actions using USA STAFFING and other authorized recruiting sources to produce properly advertised vacancies by ensuring announcements meet OPM and agency recruitment requirements. Processes classification support actions and position data requests to standard position descriptions and organizational records to produce accurate position management data by assigning and verifying codes, generating reports, and resolving discrepancies in position and organizational structures.

Uses word processing and office automation tools to create, edit, and distribute HR documents and electronic correspondence to produce accurate and timely reports, letters, and records by applying established formatting standards and electronic communication procedures. NOTE: Education can not be substituted for experience at this grade level. To qualify at the GS-07 grade level, your resume must demonstrate at least one (1) full year of specialized experience equivalent to at least the GS-06 grade level in the federal sector.

Specialized experience is experience that has equipped you with the ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. Examples of specialized experience include performing the following types of tasks on a regular basis. Processes the full range of personnel and pay actions, including complex actions to civilian employee personnel and pay records to produce accurate and compliant personnel actions by researching moderately complex pay issues, applying laws and regulations, and serving as technical resource to lower graded employees.

Apply appointing authorities, qualification standards, and employment regulations to applicant files and staffing actions to produce qualified applicant referrals and advisory support to managers by screening applications, ranking applicants, and explaining legal and regulatory staffing requirements and options. Performs delegated staffing support functions to permanent and temporary recruitment actions to produce properly executed hiring actions by assisting with job analysis, establishing evaluation criteria, preparing vacancy announcements, applying merit promotion principles, and administering job offers and applicant notifications.

Classifies and administers position data for common occupations and selected data elements to position descriptions, organizational records, and classification requests to produce accurate and complete classification actions by independently validating BUS codes, FLSA status, drug testing designation, furlough category, and resolving discrepancies for specialist review. Provides technical guidance and automated document support to managers, employees, and HR users to produce effective HR service delivery by advising on HR information systems, conducting pre-employment interviews, coordinating PCS and travel actions, and producing complex HR documents using office automation tools.

Education: Successfully completed 1 academic year of graduate level education in a field directly related to doing the work of the position OR have a combination of experience as described in the job opportunity announcement and education. (NOTE: YOU MUST SUBMIT A COPY OF YOUR TRANSCRIPTS.) NOTE: Education can be substituted for experience at this grade level. National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Source listing: usajobs

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