Fleet Sales Administrator

About this role

About us : We are one of the top three automotive retailers in the UK, proudly representing 32 manufacturer brands, selling a huge range of new and used vehicles from over 150 dealerships across the UK and Ireland. We believe our people are our greatest asset, and we’re committed to recognising the valuable contribution each person makes. That’s why we continue to invest in a leading rewards and benefits package designed to support your career, wellbeing, and life outside of work.

Fleet Sales Administrator – Group Fleet Cardiff Permanent Full time 37.5 hours per week (9am-5pm Monday to Friday) Salary: £27,750 per annum (plus opportunity for performance-related bonus up to £3000 Per Annum) Group Fleet Cardiff is expanding, and we are looking for a highly organised and proactive Fleet Sales Administrator to join our busy, fast‑paced operation. This is a key role within our fleet division, supporting the sales process from initial order through to delivery, ensuring every customer receives a seamless and professional experience.

If you thrive in a structured environment, enjoy working with detail, and take pride in accuracy, this is a role where your contribution genuinely drives the success of the team. About the Role As a Fleet Sales Administrator, you will be responsible for managing the full administrative lifecycle of fleet vehicle sales. You will process orders, prepare documentation, update internal systems, and coordinate with suppliers, dealerships, and internal teams to ensure vehicles are delivered on time and to the correct specification.

You will also support the fleet sales team with reporting, customer updates, and general administrative duties that keep the department running efficiently. Key Responsibilities Order Processing — Accurately input and manage fleet vehicle orders, ensuring all details are correct and compliant. Documentation Management — Prepare, check, and distribute sales paperwork including invoices, delivery notes, and registration documents.

Customer Coordination — Provide clear, timely updates to customers and internal stakeholders throughout the sales and delivery process. System Updates — Maintain accurate records across internal systems, ensuring data integrity and up‑to‑date information. Team Support — Assist the fleet sales team with reports, stock updates, and general administrative tasks. Delivery Scheduling — Liaise with logistics partners and dealerships to coordinate smooth and timely vehicle deliveries.