Executive Assistant - FTC Parental Cover

About this role

Duration: This is a fixed-term position, full-time role to cover a period of parental leave . The expected duration of the contract is approx 12 months, with a projected start date of November 2026 and an expected end date of October 2026. Location: London Reports to: Manager, Executive Support Job Purpose: This role provides administrative support to the Chief Financial Officer and the Chief Revenue Officer Principal accountabilities: Extensive inbox and calendar management; prioritise inquiries and requests while troubleshooting conflicts and exercising tact; make judgements and recommendations to ensure smooth day-to-day engagements.

Co-ordinating detailed travel arrangements, including itinerary planning, securing visas and other travel documentation, making car/rail/flight/hotel bookings applying the Foundations travel policy. Acting as the primary point of contact for internal staff and external organisations - responding to queries and requests, and accurately relaying messages. Managing logistics for meetings, conference calls and video conferences.

Chair, minute take and action-track Finance team meetings. Dealing with all administration (prioritization of CFO and CRO workloads). Arranging team events. Managing email correspondence and drafting responses as required. Preparation of PowerPoint slides. Document management. Printing of documents. Controlling signatory requests. Processing expenses and credit card reconciliations. Pre-approving travel and expense requests.

Other ad-hoc administrative and project duties as required including, but not limited to: Liaison point of contact for the Finance team. Working with Executive Coordinators and Executive Assistant s across the Foundation to ensure appropriate cover during periods of annual leave and to provide support during periods of high workload. Skills and attributes: Ability and confidence to represent the Chief Financial Officer and the Chief Revenue Officer to engage with individuals at all levels on their behalf.

Excellent communication skills and ability to work collegially with others. Flexible attitude and enjoys helping to make the lives of others easier. High level of English language oral and writing skills and the ability to draft succinctly. Ability to anticipate and co-ordinate complex, and sometimes changing travel and meeting arrangements across time zones. Ability to analyse and to think strategically about complex issues and to quickly understand new information.