Executive Assistant (All Genders)

About this role

We are looking for an experienced and highly organised Executive Assistant to support two to three members of our Executive Committee. In this role, you will act as a trusted partner to the executives you support, helping them manage their time, priorities, travel, and day-to-day responsibilities effectively. You will anticipate needs, coordinate complex schedules, and ensure that meetings, travel, and administrative processes run smoothly.

You will also be part of our Executive Assistant community, working closely with other EAs to share best practices, coordinate cross-functional activities, and provide reliable cover during absences. To be successful in this role, you will be proactive, discreet, highly organised, and comfortable working independently in a fast-paced and international environment. Responsibilities: Manage complex and frequently changing calendars for two to three executives, ensuring effective prioritisation and use of their time.

Anticipate scheduling conflicts, identify solutions, and actively coordinate changes with relevant stakeholders. Arrange meetings, including room bookings, virtual meeting set-up, agendas, supporting materials, and other logistical requirements. Organise domestic and international travel, including transportation, accommodation, itineraries, and any necessary documentation. Prepare and process expense reports accurately and in line with company policies.

Coordinate team meetings, leadership events, workshops, and occasional larger events. Support the preparation and follow-up of meetings, including tracking agreed actions where required. Manage sensitive information and correspondence with a high level of professionalism, discretion, and confidentiality. Act as a central point of contact for internal and external stakeholders interacting with the executives you support.

Build effective relationships with other Executive Assistants, senior leaders, employees, and external partners. Work collaboratively within the Executive Assistant team to share best practices, support larger projects, and provide cover during absences. Several years of experience as an Executive Assistant, Personal Assistant, or in a comparable role supporting senior leaders, ideally within an international organisation.