Event Travel & Delegate Coordinator - Creative Agency

About this role

To apply for this role, you must be a graduate of the Event Academy . Sector: Creative Agency Title of role: Event Travel & Delegate Coordinator Reporting to: Event Operations / Project Management Team Location / Office address: London (Hybrid) WFH / Office / Remote: Hybrid Working hours: Not specified, with flexibility required for event delivery and occasional out-of-hours work PT / FT: Full-time The opportunity: An award-winning events and brand experience agency is seeking an organised and client-focused Event Travel & Delegate Coordinator to support the delivery of high-profile UK and international events.

This role is ideal for someone who enjoys managing complex logistics, liaising with stakeholders, and ensuring a seamless delegate experience from registration through to post-event reporting. Responsibilities include coordinating attendee travel and accommodation, managing registration platforms and event communications, maintaining delegate data, preparing travel documentation, supporting onsite event delivery, and producing post-event reports and reconciliations.

The role also involves supplier liaison, budget administration, and working closely with event delivery teams to ensure successful project outcomes. Key requirements: Previous experience in events, delegate management, travel coordination, or event logistics Strong organisational skills with the ability to manage multiple projects simultaneously Experience coordinating delegate registration, travel, accommodation, and attendee communications Excellent stakeholder management and client-facing communication skills Strong administrative, reporting, and data management capabilities Confident working with budgets, invoicing, and financial reconciliation Advanced Microsoft Office skills, particularly Excel Ability to remain calm under pressure and adapt to changing priorities Willingness to travel and support live events in the UK and internationally Desirable: Experience in an events agency, incentives, travel, or corporate events environment Venue sourcing and supplier negotiation experience International event delivery experience Knowledge of travel-related financial processes and compliance requirements Benefits: 25 days annual leave plus bank holidays Additional birthday leave Private healthcare (following probation) Pension scheme Life assurance Cycle-to-work scheme Hybrid working Regular team social events Ideal for: A detail-oriented graduate or early-career events professional looking to build experience in delegate management, travel logistics, event operations, and client services within a fast-paced agency environment.