Engineering Project Coordinator

About this role

Engineering Project Coordinator Engineering Administrator | Supervisor: Engineering Project Manager | Full-time | Fully Remote Position Overview The Engineering Project Coordinator independently executes routine administrative and permitting activities for CalSolar’s Engineering Department, freeing Design Managers and engineers to focus on technical design, quality, constructability, and project delivery. The position owns assigned administrative deliverables from intake through completion—not simply reminders and status tracking.

This is a nontechnical engineering support role with defined boundaries for project management, client coordination, and engineering decisions. Primary Responsibilities Project Intake & Information Collection Check project intake packages against established requirements; identify missing drawings, utility/service information, site photos, equipment information, forms, and other supporting documents. Obtain missing administrative documentation from internal teams and designated external contacts, coordinating client requests through the assigned Project Manager.

Maintain an actionable missing-information log with owners, due dates, and timely escalation of unresolved blockers before scheduled design milestones. Permitting & AHJ Coordination Independently assemble and submit permit and resubmittal packages once engineering plans and technical responses have been approved; complete administrative applications, uploads, and required forms. Track permit numbers, fees, submissions, plan-check status, comments, resubmittal dates, approvals, and permit issuance; follow up directly with AHJ administrative staff.

Route technical comments to the responsible engineer or Design Manager; track responses and assemble the final resubmission without interpreting codes or preparing technical responses. Retrieve and distribute issued permits and approved/stamped plans, and archive them in the designated project folders. Document Control & Administrative Deliverables Maintain project folders, document naming, revision history, current plansets, superseded documents, calculations, correspondence, and approval records in accordance with existing standards.