Department Assistant

About this role

Host Broadcast Services (HBS) is a leading, independent host broadcast specialist, dedicated to helping international sports federations, organising committees, and rights holders deliver their events to a global audience. We provide world-class broadcast solutions for some of the world’s biggest sporting events, including the prestigious FIFA World Cup™, ensuring broadcasters worldwide can offer fans a unique and engaging viewing experience.

Headquartered in Zug, Switzerland, and as part of the Infront Sports & Media group, HBS offers the full spectrum of host broadcast operations and services — combining technological innovation with deep industry expertise to set the benchmark in live sports broadcasting. 🌍 We're Hiring: Department Assistant 📍 Paris, France | CDD - 18 months Host Broadcast Services (HBS) is looking for an organised, proactive and detail-oriented Department Assistant to join our FIFA Projects Division.

You'll be part of the team behind the broadcast coverage of some of the world's most prestigious football tournaments, supporting projects that reach audiences across the globe. Working closely with project leaders and colleagues across the business, you'll help coordinate activities, manage information and keep projects running smoothly. This is an exciting opportunity for someone who enjoys organising people and processes, building strong working relationships, and supporting the delivery of complex international projects in a fast-paced environment.

What you'll do Coordinate meetings, agendas, minutes, and follow-up actions Support project planning, reporting, and documentation Assist with budget tracking, purchase orders, invoices, and supplier coordination Maintain project schedules, presentations, and operational documentation Facilitate communication between internal teams and external stakeholders Provide administrative and operational support throughout the project lifecycle What we're looking for Highly organised with excellent attention to detail A confident communicator who enjoys working with multiple stakeholders Comfortable managing large volumes of information and competing priorities Fluent in written and spoken English Strong Excel and PowerPoint skills Able to thrive in a dynamic, international project environment Professional and confident when working with senior leaders HBS is committed to creating an inclusive and diverse workplace.