Coordinator, Programs

About this role

WHAT IS THE ROLE You are a key member of the Programs team, responsible for managing a variety of meetings and events and supporting the operations and programming of the National Charter Schools conference. Reporting to the Senior Director of Programs, you will manage high-visibility events that reach over 4,000 attendees in person annually. You work closely with the Chief of Engagement and Partnerships and other leaders to ensure alignment between implementation and strategy.

Operating in a fast-paced advocacy and event design and implementation environment, this role requires adaptability, responsiveness, and a disciplined approach to moving multiple tasks along with precision, excellent communication internally and externally, and the ability to forecast challenges. The ideal candidate must be comfortable prioritizing multiple tasks in our fast-paced environment, has experience working on a team, solving problems independently, meeting deadlines, and has incredible attention to detail.

We are looking for a teammate that is self-motivated, high-energy, and energized by engaging with other people. You will play a central role in ensuring systems are meticulously followed and plans carried out for a flawless National Charter Schools Conference and other stakeholder focused experiences. WHAT YOU'LL DO Administrative Operations Process invoices and contracts related to the annual conference, meetings, and other programs.

Manage Tallie expense reports and reconcile corporate credit card transactions. Track contract approvals and vendor payments to ensure timely processing. Process and track conference sponsorship agreements. Assist with budget tracking and maintain expense tracking spreadsheets. Calendar External calls for stakeholders in a timely matter Ensure documents are saved on SharePoint for posterity Build and deploy surveys Build and finalize PPT decks for external calls and executive use Compile post event reports: metrics, survey results, etc.

Update stakeholder contact information as needed Update specific contact lists on an ongoing basis in CRM Support in contact information requests for mailings (as needed) <li data-leveltext="" data-font="Symbol" data-listid="10" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","4697