Administrative Program Specialist

About this role

To qualify for an Administrative Program Specialist, your resume and supporting documentation must support: A. Specialized Experience: One year of specialized experience that equipped you with the particular competencies to successfully perform the duties of the position and is directly in or related to this position. To qualify at the GS-09 level, applicants must possess one year of specialized experience equivalent to the GS-07 level or equivalent under other pay systems in the Federal service, military, or private sector.

To qualify at the GS-11 level, applicants must possess one year of specialized experience equivalent to the GS-09 level or equivalent under other pay systems in the Federal service, military, or private sector. Applicants must meet eligibility requirements including time-in-grade (General Schedule (GS) positions only), time-after-competitive appointment, minimum qualifications, and any other regulatory requirements by the cut-off/closing date of the announcement.

Creditable specialized experience includes: GS-09: Support the executive leadership team with daily office planning, schedule coordination, visitor logistics, and facility maintenance to ensure smooth business operations. Manage travel, budget, and safety tasks by processing travel arrangements, reconciling expense accounts, tracking overtime, and coordinating facility safety inspections. Schedule stakeholder meetings, drafts executive briefings, and manage the organization's records program to ensure clear communication and secure documentation.

GS-11: Lead operational planning and workflow analysis to improve business efficiency, providing direct guidance to executive leadership while managing office resources and administrative tasks. Direct team budget and travel programs by tracking labor metrics, reconciling purchase accounts, and coordinating safety inspections to keep the organization compliant and aligned. Design executive presentations for senior leaders, manage stakeholder meeting schedules, and updates records systems to protect and organize key historical documents.

B. Education Substitution: Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. Education must be from a college or university accredited by an organization approved by the U.S. Department of Education. See http://ope.ed.gov/accreditation/Search.aspx. If using education to meet basic qualifications, YOU MUST SUBMIT A TRANSCRIPT as supplemental documentation. To qualify based on education in lieu of specialized experience, you must possess: GS-09: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B.