Administrative Assistant

About this role

Administrative Assistant Location: United States Workplace Type: Hybrid About the Role We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team. This role is crucial in ensuring the smooth and efficient operation of our office. The ideal candidate will be a detail-oriented individual with excellent communication and multitasking skills, capable of managing a variety of administrative tasks.

You will be the first point of contact for many visitors and clients, and will play a key role in supporting our executive team and ensuring a positive and productive work environment. This is an excellent opportunity for someone looking to grow their administrative career in a supportive and fast-paced setting. The salary range for this position is $36-$48 per hour, commensurate with experience and qualifications. This is a hybrid role, requiring approximately 2-3 days per week in our New York City office, with the flexibility for remote work on other days.

We offer a competitive salary, comprehensive benefits package including health, dental, and vision insurance, paid time off, and opportunities for professional development. Our company fosters a collaborative and inclusive work environment where your contributions are valued. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Key Responsibilities Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements efficiently. Answer and direct phone calls professionally, manage incoming and outgoing mail and deliveries, and handle general inquiries with courtesy. Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy. Organize and maintain physical and digital filing systems, ensuring information is accurate, accessible, and secure.

Coordinate office supplies, equipment, and vendor relationships, ensuring the office is well-stocked and functional at all times. Assist with event planning and coordination for internal and external meetings and company events, ensuring seamless execution. Provide general administrative support to various departments as needed, contributing to overall team productivity. Greet visitors and clients in a professional and welcoming manner, serving as the first point of contact.