Administration Specialist

About this role

Project – the aim you’ll have We are looking for an Administration Specialist to join our Software Mind office and support the smooth day-to-day operations of the workplace. This role is ideal for someone who is well-organized, communicative, and proactive - a person who enjoys working with people and creating a positive experience for both employees and visitors. Role – how you’ll contribute Guest Services: Greeting customers and maintaining the company’s image.

Correspondence: Receiving, registering, and sending mail and courier packages. Phone and Email: Answering phone calls and managing the office’s main email inbox. Filing: Organizing contracts, HR documentation, and current correspondence. Reporting: Preparing expense reports and administrative summaries. Purchasing: Ordering food items (coffee, tea), office supplies, and cleaning supplies. Vendors: Liaising with couriers, the cleaning company, and the office equipment service provider.

Events: Assisting with the organization of business meetings, conferences, and company team-building events. Communication: Communicating important administrative messages to the entire team. Expectations – the experience you need Experience: At least 1 year in office administration or customer service. Computer skills: Proficiency in MS Office (Word, Excel, Outlook). Foreign language: English proficiency at a minimum B2 level.

Equipment skills: Ability to use office equipment (printers, scanners). Organization: Excellent ability to organize one’s own work and maintain order in documents. Communication: Strong interpersonal skills and the ability to build relationships easily. Stress tolerance: Ability to work under time pressure and resolve urgent problems. Availability: Independence, assertiveness, and attention to detail. Additional skills – the edge you have Knowledge of SharePoint.

Knowledge of the Saldeo accounting system. What we offer: Flexible cooperation options International projects with leading global clients Travels related to international projects Non-corporate atmosphere Access* to language classes Access* to knowledge-sharing initiatives Access* to private healthcare and life insurance Access* to multisport card *The availability and terms of individual benefits may vary depending on the chosen form of cooperation.